Rental management price list 2026: commissions, packages, short-term lets

indekscen.pl editorial team · published 30 September 2026 · prices according to the 5 October 2026 index

In 2026, rental management most often costs 12 % of rent per month, with half of all offers falling within the 12 ‑ 14 % of rent range. The cheapest packages start at 8 % of rent, while commission for short-term lets with full guest services can reach 30 % of rent. For monthly rent of PLN 3,000, the median is approximately PLN 360 per month.

Renting out a flat looks like passive income until you have to find a tenant, answer calls about a leaking tap and chase overdue rent. This is why more and more owners entrust their flats to management companies. We checked public price lists to find out how much this costs, how to calculate the commission in PLN and which costs remain the owner’s responsibility.

Rental management price list: what is the commission in 2026?

In 2026, rental management commission is most often 12 % of rent, according to 6 price lists and articles collected by indekscen.pl, with half of all offers falling within the 12 ‑ 14 % of rent range. The cheapest packages start at 8 % of rent, while the most expensive reach 30 % of rent. Details and quotations from price lists are available on the rental management page.

The commission is calculated on the monthly rent, often excluding administration charges and utilities. This matters: the same rate applied to the rent received by the owner results in a lower amount than when it is applied to the rent including charges.

What affects the rate:

1. Package scope. Monitoring payments alone costs less than a full service including repairs, inspections and utility settlements.
2. Type of let. Short-term lets, with ongoing guest services, cleaning and laundry, are considerably more expensive.
3. Payment model. A success fee means commission is charged only for months when the property is occupied, while a subscription is a fixed fee regardless of occupancy.
4. Additional charges. Some companies charge a one-off fee for taking on the management of a flat or finding a tenant.
5. City. Competition is greater in large cities, so the range of offers is more varied.

How much does rental management cost in PLN? An example

For monthly rent of PLN 3,000, the median commission is approximately PLN 360, with a typical range of PLN 360 ‑ 420. Here is how it looks at different rent levels:

Monthly rent	Commission based on the median	Typical	Annual cost based on the median
PLN 2,000	PLN 240	PLN 240 ‑ 280	PLN 2,900
PLN 3,000	PLN 360	PLN 360 ‑ 420	PLN 4,300
PLN 4,000	PLN 480	PLN 480 ‑ 560	PLN 5,800
PLN 5,000	PLN 600	PLN 600 ‑ 700	PLN 7,200

For low rents, check the minimum charge. Some companies list a minimum monthly fee which, for an inexpensive flat, effectively means a higher percentage than advertised.

What does long-term rental management involve?

Long-term rental management involves a company taking over all aspects of managing a flat let for a year or longer, usually for a commission of 12 ‑ 14 % of rent. In a typical package, the company:

• prepares the listing and photographs, shows the flat and screens applicants (income, rental history and an interview);
• prepares the agreement, handover report and transfer of keys;
• monitors timely rent payments, follows up on arrears and settles utility charges;
• receives fault reports and arranges minor repairs within an agreed limit;
• takes back the flat at the end of the tenancy and settles the deposit.

The more items from this list the package includes, the closer the rate will be to the upper end of the range. When comparing offers, consider the scope of service, not just the percentage.

How much does short-term rental management cost?

Short-term rental management costs more than long-term management, with the highest commissions in the collected price lists reaching 30 % of rent of revenue. The company handles bookings on accommodation platforms, guest check-ins, cleaning after every stay, bed linen laundry and daily pricing.

For short-term lets, it is important to know what is included in the commission and what you pay for separately. Cleaning the flat after guests is sometimes added to the guest’s bill, but under some offers it is charged to the owner. A one-off flat cleaning usually costs PLN 160 ‑ 350. Find out more in the article how much does flat cleaning cost.

How much does rental management cost in Warsaw?

Long-term rental management in Warsaw usually costs from a few to several per cent of the rent, and one of the basic Warsaw packages in the collected price lists has a rate of 9.90 % of rent. We do not yet calculate separate medians for individual cities because there are too few local price lists.

Rents are higher in Warsaw than in other cities, so the same percentage results in a higher amount in PLN. For context, the median price of a flat in Warsaw is PLN 15,646/m², compared with PLN 14,926/m² in Kraków and PLN 11,543/m² in Poznań.

Transaction prices from notarial deeds (Property Price Register), 12 months to March 2026.

What is included in the rental management fee, and what do you pay for separately?

The rental management commission usually includes finding and screening a tenant, maintaining ongoing contact with them and handling settlements. Several costs remain outside the commission and are worth calculating before signing an agreement:

Cost paid by the owner	Median	Typical range
Home staging before letting	PLN 3,250	PLN 2,900 ‑ 3,250
Notarial deed for an occasional lease	PLN 480.60	PLN 466 ‑ 500
Energy performance certificate for the flat	PLN 250	PLN 200 ‑ 330
Flat insurance	400 PLN/year	400 PLN/year
Cleaning the flat before the tenant moves in	PLN 265	PLN 160 ‑ 350

Median and typical range from public price lists, as at 5 October 2026. Each price includes a source and quotation on the service page.

Some short-term rental management companies include home staging in the package, so ask about this before ordering it separately. An energy performance certificate is mandatory when letting a property. Find out more in the article energy performance certificate for a flat in a block. occasional tenancy agreement before a notary protects the owner if the tenant refuses to move out.

Rental management or managing the let yourself: when is it worthwhile?

Rental management is worthwhile when the owner’s time and peace of mind are worth more than the commission, which at the median amounts to approximately PLN 4,300 per year for a flat with monthly rent of PLN 3,000. A management company makes particular sense in several situations:

• You live in another city or abroad and cannot arrive quickly when something goes wrong.
• You own several flats, and managing them is beginning to feel like a second job.
• You offer short-term lets, which require daily guest services.
• You are unfamiliar with the rules governing rentals and utility settlements and want to avoid mistakes in the agreement.

Managing the let yourself is cheaper if you live nearby, have one long-term tenant and have time for the formalities. In that case, it is worth paying only for one-off services that require a specialist, such as a notarial deed.

What should you look out for in an agreement with a rental management company?

1. What the commission is calculated on: the rent alone or the total amount including charges and utilities.
2. The minimum charge and vacancy fee, meaning whether you pay when the flat is empty.
3. One-off charges: for taking on the management, finding a tenant or a photo shoot.
4. The repair limit up to which the company may commission work without your approval.
5. The notice period and conditions for terminating the agreement, including during an ongoing tenancy.
6. Reports and the date when rent is transferred to your account.

„Mieszkanie, 12% czynszu płaconego przez najemcę (pomniejszonego o koszty administracyjne i opłaty za media)”

najempro.pl, source

„2. Miesięczna kwota za administrowanie: 12,5 % czynszu najmu, nie mniej niż 200zł”

dworaknieruchomosci.pl, source

„W zarządzaniu najmem długoterminowym w Warszawie najczęściej spotyka się stawki od 8% do 15% miesięcznie.”

z-nami.eu, source

„Koszt zarządzania najmem mieszkania jest zwykle określany jako procent od miesięcznego czynszu i na rynku wynosi zazwyczaj od 8% do nawet 20%.”

rentli.pl, source

You can find more prices for property-related services in the property category, and notarial costs in the article how much does a notary cost.

The prices in this article come from public price lists of rental management companies and industry articles. Each price on the how much does rental management cost page includes a source, date and verbatim quotation.

Frequently asked questions

How much does an agency charge to manage the letting of a flat?

Agencja zarządzająca najmem bierze zwykle 12 % of rent co miesiąc, a cała rozpiętość w zebranych cennikach to od 8 % of rent do 30 % of rent. Jednorazowe znalezienie najemcy bez dalszej obsługi to inna usługa, rozliczana zwykle osobno.

What does rental management involve?

Zarządzanie najmem polega na tym, że firma w imieniu właściciela szuka i weryfikuje najemcę, podpisuje umowę, pilnuje płatności, rozlicza media i załatwia naprawy. Właściciel płaci za to prowizję, najczęściej 12 % of rent.

Who pays the notary for an occasional lease?

Przepisy nie mówią, kto płaci za akt notarialny przy najmie okazjonalnym, ale w praktyce zwykle robi to wynajmujący. Taksa notarialna wynosi najczęściej około PLN 480.60.

How many flats do you need to make a living from renting them out?

To zależy od kosztów życia, kredytu i czynszów w danym mieście, więc jednej liczby nie ma. Przy typowej cenie mieszkania w Polsce około PLN 470,000 i prowizji zarządcy 12 % of rent warto policzyć zysk netto dla każdego lokalu osobno, najlepiej z doradcą podatkowym.

Is rental management commission charged when the flat is vacant?

Zależy od modelu. Część firm pobiera prowizję tylko za miesiące, w których wpływa czynsz (success fee), inne mają stałą opłatę minimalną. W jednym z zebranych cenników opieka w pustostanie jest bezpłatna, w innym obowiązuje minimum miesięczne.

Translation of the original Polish article dated 30 September 2026. Quotations from price lists are in Polish, as published by the companies. Read the original in Polish.

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